Salary: $3,849.18–$4,257.40 a month

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Job content

Department:Advanced Education


Type of Employment:Permanent

Union Status:NSGEU - NSPG

Closing Date:18-Jan-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Advanced Education (AE) works in collaboration with its partners to help ensure Nova Scotia has a:

  • Student-centered post-secondary education system where all learners thrive.
  • High-quality, relevant, accountable, and sustainable post-secondary education system.
  • Post-secondary education system that advances excellence and equity in research and innovation.

AE is also committed to ensuring equity, diversity, inclusion and accessibility are the foundation for Nova Scotia’s post-secondary system and these lenses are applied into our policy, funding and strategic guidance for the system.

AE has approximately 70 employees and has oversight responsibility over the ten universities and the Nova Scotia Community College (NSCC) and regulates over 40 private career colleges and ten language schools. The Department is also responsible for administrating the Canada Student Loan Program and the Nova Scotia Student Assistance Program, which provide financial assistance to students to enable them to obtain a post-secondary education.

This position will support the Strategy, Policy, and Partnerships Branch of the Department of Advanced Education. The Strategy, Policy and Partnerships Branch oversees policy and strategic direction for the post-secondary education system including partnership engagement and funding for research and innovation. Strategy, Policy, and Partnership Branch also provides corporate services for the Department.

If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Administrative Assistant (Secretary 3).

About Our Opportunity

As the Administrative Assistant, you will serve as a main point of contact and quality control for a large volume of inquiries (including ministerial), providing quality assurance of documents. Working under minimal supervision, you will perform a wide range of complex secretarial and admin support duties of a responsible and confidential nature. You will provide senior level support, undertaking more complex administrative assignments.

As the Administrative Assistant, you will report to the Executive Director and support the branch operations.

Qualifications and Experience

This may be the right opportunity for you if you completed a 1-year business course with 4 years of related experience; or an equivalent combination of training and experience.

You are resourceful, reliable, have attention to detail and have a high degree of organizational skills. You will be required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.

You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action.

A high degree of confidentiality, sensitivity and discretion is essential.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Working Conditions

Majority of time will be spent in a comfortable office setting.

Additional Information

This competition is currently for one (1) permanent employment opportunity, reporting to the Executive Director Strategy, Policy & Partnerships.

What We Offer

  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Numerous career paths.
  • Department-specific flexible work options

Pay Grade: CL 22

Salary Range: $1,924.59 - $2,128.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

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Deadline: 31-03-2024

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