Salary: $41,000–$43,000 a year

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Terra Property Management located in Vancouver is seeking an enthusiastic, energetic and driven, Property Administrator to join our team in a full time position. This position is responsible for providing excellent property management administration services. You will be a self-starter who takes initiatives, who is passionate and are proactive on tasks assigned and beyond.

Salary will be reflected by experience.

Your day-to-day responsibilities include, but are not limited to the following:

  • General inquiries from tenants, members, clients, vendors and providing required service in a professional and prompt manner
  • Processing of new subsidy applications including gathering of required information, follow ups, income calculations and final letters to applicants
  • Processing of annual and short term income review and testing including gathering of required information, income calculation, follow ups and final letters to tenants and or members
  • Accounts payable responsibilities including generating and issuance of work orders to contractors, status updates of work orders, receipt of invoices, required review and coding of expense
  • Coordination and scheduling of contractors
  • Leasing administration responsibilities which include intake of information, receiving applications, performing back ground checks and income verification checks, coordinating move in and other duties as required to facilitate lease-up
  • Arrears collection and arranging for payment plans and required follow ups
  • Preparation of required documentation in accordance to the Co-op Act and Residential Tenancy Act for eviction and termination purposes
  • Attend to calls and respond in a timely manner
  • Assist with unit inspection coordination and administration
  • Other duties as required

In addition to the day-to-day responsibilities, you are a great liaison and a people-person who is capable in providing exceptional supportive, property management services and efficiently delivering on administrative tasks assigned to you. Most importantly, your ability to manage time, multi-task, learn new tasks in a quick and efficient manner, and delivering multiple services in a timely and effective manner are essential to this position.

The ideal candidate must possess the following skills and experience:

  • Excellent communication skills, verbally and written
  • Strong computer skills with MS Office Suite (Word, Excel, Outlook)
  • 1-3 years of office administration experience in a high pace environment
  • Experience in property management or facility management is an asset, but not required
  • Proven abilities to resolve conflict on various levels
  • Ability to multi-task and prioritize assignments in a fast-paced environment
  • Deliver on multiple and tight deadlines
  • Basic knowledge of building maintenance and systems
  • Knowledge of the Residential Tenancy Act and Cooperative Association Act is an asset, but not required
  • Knowledge of the non-profit and co-op housing sector, income verification process is an asset but can train

Job Type: Full-time

Salary: $41,000.00-$43,000.00 per year


  • Dental care
  • Extended health care
  • Vision care


  • Monday to Friday


  • Property Management: 1 year (preferred)

Work Location: In person

Expected start date: 2023-11-01

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Deadline: 08-01-2024

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