Position: Entry level

Job type: Full-time

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Job content

Posting Title

OFF AS 09R - Office Assistant

Position Classification

Office Assistant R9



Work Options



Courtenay, BC V9N 8H5 CA (Primary)

Salary Range

$48,729.07 - $54,899.19 annually

Close Date


Job Type

Regular Full Time

Temporary End Date


BC Public Service -> Attorney General

Ministry Branch / Division

Justice Services Branch/Family Justice Services

Job Summary

Bring your expertise in organization and prioritization

Family Justice Services Division (FJSD) delivers programs and services that promote the timely and just resolution of family disputes within a comprehensive family justice system. Through community-based Family Justice Centres and Justice Access Centres, FJSD provides various in person and virtual programs and services, including initial needs determination, dispute resolution, Section 211 Family Law Act reports, and Parenting After Separation online courses.

Under general supervision of the Office Manager, the Office Assistant is the first point of contact for the public and must be able to effectively interact to provide key information on Family Justice Services; offer information to assist families to determine their needs; and book appointments as required.

The Office Assistant is responsible for performing day to day administrative and business functions in support of the Office Manager and other staff members.

Job Requirements

  • Secondary School graduation or equivalent (e.g., GED) plus a minimum of one (1) year of clerical/administrative support experience.
  • An equivalent combination of education and relevant experience may be considered.
  • Recent experience and/or training in keyboarding, word processing, spreadsheet application, and other standard computer applications including Microsoft Word, Excel, and Outlook.

Preference may be given to applicants with one or more of the following:

  • More years of clerical/administrative supportexperience
  • Client service experience in a human service field (e.g., Indigenous organizations, community services agencies, legal services, court services).
  • An administrative certificate or diploma from a recognized post-secondary institution.
  • Experience with data entry into a case management system.
  • Experience and/or training with filing systems or records management.
  • Applicants who self-identify as Indigenous (First Nations status or non-status, Inuit and/or Metis) with the required combination of education and experience.

Provisos /Willingness Statement(s)

  • Occasional travel may be required (e.g., training, meetings).

For questions regarding this position, please contact Simar.Aujla@gov.bc.ca.

About This Position

Currently. there is one (1) position available in Courtenay.

Flexible work options are available; this position may be able to work up to two (2) days at home per week subject to an approved telework agreement.

Employees of the BC Public Service must be located in BC at the time of employment.

An eligibility list may be established to fill future temporary and permanent vacancies.

Working For The BC Public Service

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer.

How To Apply

Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

Additional Information

A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category

Administrative Services

Additional Information

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Deadline: 19-12-2023

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