Update day: 13-11-2023
Category: Administrative / Clerical / Assistant
Number of recruitment: 1
Salary: 20 CAD / hour
This is an excellent opportunity for an experienced administrative assistant to work with members of the public and staff within the parks, recreation and cemetery operations.
Schedule the use of Township facilities and parks for community groups and event organizers; securing deposits and ensure insurance and special event permits are in place for each rental.
Maintain the scheduling system, schedule events based on the requirements of the organizers and in accordance with Township policy.
Meet with potential renters at Township facilities during and after office hours if required.
Coordinate community centre maintenance activities with rental schedule
Assist with the coordination of the Township's swimming program.
Assist members of the public with information regarding cemetery fees, the sale of lots, and with scheduling burial and cremation interments.
Administer and prepare contracts and interment rights, sales, and associated documentation using cemetery software.
Maintain current and historical files for the cemetery including monument locations, legal documents, transaction reports, etc.
Responsible for cash receipting along with tracking all payments received.
Respond to inquiries of a general nature from the public via phone, email, and in person, relating to all aspects of the public works department including but not limited to; facilities, parks, cemeteries roads and civic addressing.
Maintain and manage the department's records including: hard copy files, daily mail, electronic files and databases, financial records and purchase orders.
? Assist with maintenance of the Township website for the Public Works division. ? Provide support to other Public Works activities. Cross train on job cost system and civic addressing system and act on behalf of Administrative Assistant, Public Works in their absence
Knowledge, Skills, and Experience
Post-secondary education in a related field or equivalent experience.
3-4 years administrative experience preferably in a municipal operations environment.
Strong technological proficiency, including experience with scheduling and Operations Management Systems (OMS).
Familiarity with general meeting procedures including agenda preparation and minute taking.
Familiarity with records management principles.
Ability to communicate effectively and courteously with employees and members of the public, both in person, telephone or electronically.
Highly developed organizational, communication and inter-personal skills with the ability to cope with competing demands and multiple tasks.
Valid Class G Ontario Driver's License.
Phone number: +17056****
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